Suite 3 (Festival Hall) Booking Form – Petersfield Town Council

Suite 3 (Festival Hall) Hire Form

Please note: Dates will only be reserved for 14 days. If booking form is not received, the booking will be cancelled.

Accessibility: This hire space is on the first floor, accessible via a staircase.

A kitchen is available to use. Please bring your own cups, spoons etc. as these are not provided.

Name

Position in Organisation (where applicable)

Address

Postcode

Telephone

Invoice Address (if different)

Event Dates & Times

Event Details

Requirements - please tick all that apply.

I would like you to advertise our event. My/our event is open to the general public. I/we hold public liability insurance cover to a minimum of £2M.

Organisation (if applicable)

Name of Nominated Responsible Person

Address for Responsible Person (only if different)

Daytime Telephone

Evening Telephone

Email for Responsible Person

I confirm that I would like my returnable deposit paid into:

Name of Account Holder

Account Number

Sort Code

I confirm that I have read and agree to the booking terms and conditions laid out below.*

*Booking Terms & Conditions

• I confirm that I have read and agree to ‘The Festival Hall Hiring Regulations‘, such sections that apply to this booking.

• If any of the booking requirements need amending after this completed form has been submitted, please note that a new booking form shall be required. For large bookings a deposit of 10% of the hire fee is required after the booking has been confirmed. An invoice will be issued for this.

• A damage deposit is generally not charged for the hire of the Council Chamber but there may be occasions when due to the nature of the hire that this may be required.

• I undertake to reimburse the Town Council for the cost of repairing or replacing any damage, breakage or theft occasioned by reason of my hiring the premises.

• I also undertake to leave the premises in a clean and tidy state and note that brushes, dustpans etc are available in the changing room for this purpose. I am over 18 years old.

Nominated Responsible Person

To comply with the Local Government (Miscellaneous Provisions) Act 1982, Cinemas Act 1985 and Theatres Act 1968 and the Town Council’s Hiring Regulations, you must nominate a responsible person, at least 18 years of age, to be in charge of, and present in, the premises during the period of your hire.